[thelist] Outlook feature that can bite back

[Luther, Ron]

Michael Pemberton asked:

>>Am I correct that there is a feature that allows you to modify the 
>>contents of an email that you have received?  If so, is it a common 
>>practise to use this feature?


Hi Michael,

Yep - you can make changes to inbound email in Outlook. 

I use it in two ways:

(1) When folks send me 5Mb attachments I generally save those off to a 
local hard drive, delete them from the incoming email, and then add a 
little note like "<saved to disk in the May 10 - project beta folder>" 
into the original mail.  Just a housekeeping measure that keeps my 
Outlook storage to less stratospheric levels.

(2) Everybody has different ways to archive their email. One technique 
I use is to prepend a sequence number to the subject line.  [When you 
'cut' email from Outlook and 'paste' it into a drive directory you 
get a date/time stamp from the time you pasted to the directory - that 
means that you can lose the 'sequential' nature of a series of emails.] 
By prepending numbers I retain that 'sequential' element.

This also lets me archive an entire project, including all of the emails, 
to a CD-R once I'm done with it. That can come in handy for future 
reference.

So, if this was an email I intended to archive I might change the title 
from "RE: [thelist] Outlook feature that can bite back" to something 
like "1207  RE: [thelist] Outlook feature that can bite back".


HTH,

RonL.