[thelist] RE: search network email files

Ken Schaefer Ken at adOpenStatic.com
Sat Feb 5 01:04:00 CST 2005

Well, I think this is starting to go rapidly off-topic, but since we're not
challenging the prevailing orthodoxy regarding the uselessness of Microsoft
Windows, it seems that the thread will continue :-) (that's sarcasm, just in
case anyone reading is unsure).

Why implement such a "proxy" system, and why the need to get people to change
their writing habits. Personally, I think that's a waste of time and effort.

There are products out there that will do all the stuff you want - do you
think that there aren't already a few hundred thousand businesses that aren't
in the same boat? Without knowing specifics of your requirements and current
setup, my suggestion would be to look at any of the enterprise collaboration
apps - Notes, Exchange or Groupwise. Most of the clients have full-text
searching capabilities, either built-in or as add-ons. You'll get better
security, better reliability (assuming you have the necessary product
management expertise) and a whole host of additional functionality (giving
you good ROI)


: -----Original Message-----
: From: thelist-bounces at lists.evolt.org
[mailto:thelist-bounces at lists.evolt.org] On
: Behalf Of Steven Streight
: Subject: [thelist] RE: search network email files
: Marc and Ken:
: I think the client wants a proxy email server, to
: route messages through, like a parallel client, a
: bundle of applications, with full indexing and
: contextualization of messages, both incoming and
: outgoing.
: Plus ability to search both subject/from headers and
: actual message content keywords, attachments, and any
: link URLs in the messages.
: The ability attach a new URL to each search results
: list, for fast future reference, and produce a
: separate directory of keyword hits.
: The network firewall system will hopefully provide
: security, so it's probably not necessary to include
: virus detection in the bundle.
: I can see now that the employees probably need to be
: trained in micro-content composition, i.e., the
: writing of proper, easily searchable subject lines on
: outgoing email.
: Subject lines like "RE: last Tuesday meeting", "RE:
: new procedures", "RE: those stats you requested", "RE:
: price update" must be discouraged, to be replaced with
: "RE: Buick sales meeting 4-23-05", "RE: dealer
: referral code procedures for 2005", "RE: Fall 2004
: d.mail promo stats", and "RE: Korg model 334G price
: update 2005"
: The legal department requirements?
: All I was told was that all branches of the company
: now must save all emails, for some legal reason, I'm
: not privy at this time to any further information.
: Yes, Marc, all employees have been informed of the new
: procedure.
: But I hope they clamp down on the frivolous joke email
: and chain letter garbage that the less bright among
: them circulate with glee and superstitious
: expectations.

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